What ISO 9001 Clause 7.5 Requires
ISO 9001:2015 clause 7.5 (Documented information) requires organizations to control the creation, update, distribution, access, storage, and disposition of documents. For work instructions on the shop floor, this means one current revision at point of use, traceable revision history, and proof of distribution.
- Documents must be available at point of use in the correct version
- Changes must be identifiable with revision status tracked
- Obsolete documents must be prevented from unintended use
What Auditors Actually Check
During a surveillance or certification audit, auditors walk the floor. They pick a workstation, ask to see the work instruction, and compare the revision to the master list. They want to see a clear answer to four questions.
- Is this the current approved revision? (revision status)
- How was it distributed to this workstation? (distribution control)
- Where is the revision history? (change tracking)
- Can you prove who acknowledged this version? (accountability)
How RevQR Maps to Each Requirement
RevQR is not a QMS — it is a tool for controlling work instructions at point of use. Here is how each capability maps to the audit requirements.
- Point-of-use control: one QR per workstation always shows the Current revision
- Revision history: every publish, supersede, and rollback is recorded with timestamp and user
- Obsolete prevention: superseded revisions are clearly marked and not served via Latest links
- Accountability: optional audit mode ties acknowledgements to named operators via Operator ID + PIN
Acknowledgement Requirements and Due Dates
Beyond proving that the right revision is at point of use, auditors increasingly ask for evidence of timely acknowledgement. RevQR adds structured due dates and overdue tracking to close this gap.
- Set acknowledgement due dates per document when a new revision is published
- Reader groups ensure the right people are assigned to each document
- Overdue dashboard shows who hasn't acknowledged before the deadline
FAQ for Quality Managers
- Can I show RevQR during an audit?
- Yes. Auditors can scan the QR at any workstation to verify the current revision. The admin panel shows full revision history, publish dates, and operator acknowledgements.
- What evidence does RevQR produce?
- Publish history with timestamps and user identity, per-revision acknowledgement records (audit mode), and a clear Current/Superseded status for every document.
- Does RevQR replace our QMS?
- No. RevQR controls work instruction delivery and revision lifecycle. Your QMS defines the procedures, approval workflows, and document hierarchy. RevQR provides the execution and evidence layer.